Job Description

Job Description

POSITION SUMMARY                     

Under the supervision of the City Manager, the Assistant City Manager is an exempt position under FLSA.

The Assistant City Manager is the Assistant Chief Administrative Officer and works with the City Manager, City Commission, and Department Heads on a wide range of City-related issues, participates in the development of long-range plans, strategic initiatives, and the annual budget; provides advice, fields complaints, and assists with the general administration of the City of Hays; represents the City Manager and the City at public meetings, forums, and events, and serves as a key member of the senior leadership team.  This employee should possess excellent supervisory and organizational skills as well as strong communication and public relation skills. 

ESSENTIAL FUNCTIONS

  • Prepares detailed reports and presentations to management and elected officials;
  • Coordinates City’s social media outreach and online presence;
  • Monitors City website and makes necessary modifications;
  • Compiles and presents the monthly Progress Report at the City Commission Meetings;
  • Assists in the development and management of the annual City budget;
  • Assists with the long-range planning for the community and organization;
  • Responds to citizen requests and complaints;
  • Prepares ordinances, resolutions, contracts, and request for proposals;
  • Assists in the preparation of the Commission agenda packets;
  • Conducts research and performs special projects;
  • Assists with the bid selection process for various contracted services and approves purchase orders within City     administration authority;
  • Monitors the activities of the State Legislature and communicates City positions to the legislators;
  • Assists with grant preparation and monitoring;
  • Interacts with the news media and makes public presentations;
  • Participates in the hiring process for senior administrative positions;
  • Approves training and travel requests and reimbursements.

MARGINAL FUNCTIONS

  • Assumes responsibility for the organization during the absence of the City Manager;
  • Assists other departments as the need arises;
  • Performs other duties as deemed necessary or assigned.

Education and Experience: 

Bachelor’s degree required. Master of Public Administration Degree preferred. The employee must posses a valid Driver’s License.

Knowledge, Skills, and Abilities:

  • Knowledge of the principals and practices of public administration and local government structure and services;
  • Knowledge of research and analysis methods, statistics, cost analysis, computer modeling, and report presentation;
  • Knowledge of public sector budgeting;
  • Highly proficient in Microsoft Office applications, specifically Excel, PowerPoint, and Word;
  • Ability to work effectively under considerable time pressure and prioritize multiple work items;
  • Ability to work independently on major projects or sensitive problems and coordinate the work of others;
  • Skill in reading and understanding city, state, and Federal rules and regulations;
  • Skill in creating, overseeing, and evaluating online and social media communications.

Problem Solving: 

Problem solving is an important factor in this position.  This employee encounters problems with resolving citizen complaints, investigating city issues, and performing necessary research.

Decision Making: 

Decision making is a factor in this position.  This employee makes decisions about establishing financial priorities for the organization, providing citizen assistance, working with the news media, and prioritizing work assignments.

Supervision: 

This employee is subject to occasional supervision from the City Manager and does exercise supervision over subordinate personnel.

Financial Accountability: 

This employee is responsible for departmental resources and participates in the annual budget process.

Personal Relations: 

Daily contact with other City departments and frequent contact with the organization's governing body and the general public is expected.

Working Conditions: 

No adverse working conditions exist within this position.  Working in an office setting with a computer is the primary aspect of this position.

Physical Requirements: 

The physical demands include occasional maximum lift of 25 lbs from floor to waist; occasional forward reach; occasional crouch/bend; continuous bilateral hand coordination; continuous sit; occasional stand; occasional walk. See Job Analysis for details. PDC Level: Medium.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.